Village of Thurston

Council Meeting Minutes

November 11, 2004


Meeting called to order at 7:00 pm by Mayor Barber.  Pledge of Allegiance was recited. 


Roll call:          Robert Ortman – Present

Roger Aubery – Absent

Warren Simpson – Present

Ed Vanek - Present

Kevin Ety – Present

Rita Leiendecker - Present

Mary Barber – Present

Aaron Reedy – Present


Final Reading - Resolution 2004-21, An Ordinance Revising the Plat of Lots 197 through 202 in the Village of Thurston (Previously Hadley Junction) in order to correct a Discrepancy in the Location of the East Border Line of said lots and the West Border Line of Long Street.  Robert made a motion to adopt Resolution 2004-21.  Ed second.  All yea.  All the property owners whose lots were affected were present and signed the plat revision.


Terry Prather was present.  He said the contractors were taking up the survey pins where they are putting in the storm sewer along Long and Wilson Streets.  He wants to know if they will be put back in.  Diana Derringer from ME Companies was present.  She said they will be put back in.  Terry said the storm sewer is also going on private property, but that there are no easements.  Diane said they had checked, and there were in the right-of-way.  Terry  said they need to get easements.  Diane said she will double-check and get easements in they need to.


Rita made a motion to approve the October 2004 minutes.  Warren second.  All yea.


Ed made a motion to approve the October 2004 financial statement.  Robert second.  All yea.


Diana Derringer presented the status for projects to Council.  She said Long/Wilson Streets should be done next week.  Lowell Hite was present and asked about the catch basin on Maple St.  He said it didn’t look like they were putting at the best place for it, due to water traffic pattern.  Lowell pointed out a better place for it – on the north side of Murphy’s driveway.  Otherwise, water will shoot across the road to the other side of Maple before it gets to that catch basin.  Diana said they would change it.


Also, on the north side of Third St. between Maple & High, they are planning on putting gravel between the sidewalk & road.  Council agreed we want 6-inches of gravel there.  Diane confirmed they would not be touching the sidewalk.


Billy Phillips was present at the request of council to discuss a possible property maintenance code for the Village.  He shared his background and experience.  He is currently the zoning administrator Walnut & Liberty Twp., and fire inspector for the Walnut Twp.  In general, he said the Village would have to create a property maintenance department, create a board of appeals, and have a qualified person to be the inspector.  Billy spoke for several minutes regarding the pros/cons of the issue.


Report from Fire Chief - Mike Jackson was present.  Mike said the Christmas Dinner will be on December 11th @ 6:00 p.m. at the firehouse.  He invited members of council & officials.  Mike said to bring covered dish/dessert.  He said Santa will be at the firehouse on December 19, 2004 from 1 – 3 p.m.


Mike said they’ve done some emergency vehicle driver training – a full day.  They plan on having a hazmat class in the spring.  He said they have an EMT Refresher course starting tomorrow.  Jan is teaching it.  They will have an EMT Basic class after the first of the year.


Mike asked Aaron to post a legal ad in the paper regarding hydrant flushing.  They want to do it on November 18th from 9 am – 4 pm.  Residents may experience discoloration in water, and to let the water run until it clears.  Also, Mike suggested they don’t do laundry during that time.


Mike presented his budget for 2005.  The total budget is for $119,181.  He’s like to change to a point system for payroll.  Mike suggested paying right before Christmas so the pay can be extra money for Christmas next year.  Aaron also suggested raising some utilities.  Robert made a motion to approve the 2005 Fire Department budget as presented by Mike Jackson, pending approval from the Walnut Township Trustees.  Ed second.  All yea.


Mike said they are still looking into all options for the pending proposed fire dept merger.  He said the consolidation proposal from the chiefs is a short-term proposal.  Mike wants to know how Council stands on it, and if they’ve heard feedback from anyone else.  Mary said she’s heard people are for a fire district.  Aaron agreed.  Rita agreed.  Mike wants to know if they change the wording in the chief’s proposal so it’s acceptable to all entities, would Council support consolidation as a short-term solution until a long-term solution can be implemented. 


Aaron asked what the Walnut Twp. Trustees want.  Mike said they want a Township Department.  Billy Phillips said they want what’s in the best interest of the community.  They said they would be willing to continue with the current contract until a joint fire district can be created.  They feel a consolidation is beneficial.  Council members shared their opinions.  Council members feel Village residents should have their input.


Mike said that, per the last executive session, the person apologized for his absence and hopes to come back at the first part of the year to do his part.  He asked for a leave-of-absence for now, but is coming back next spring. 


Report from the Service Committee:  Robert said there were no visitors.  The committee discussed plans for re-designing the Council chambers area next year.


Report from the Safety Committee:  Rita said she was ill.  Warren took notes, but said they just covered what Mike Jackson previously talked about.


Report from the Finance Committee:  Didn’t meet.


Report from the Rules Committee:  Didn’t meet. 


Report from the Regional Planning Representative:  Robert said there was nothing of any concern to the Village.


Old Business

Kevin couldn’t make the contacts he wanted, so we need to do something else about the tree-trimming.  Council reviewed the bids again.  Kevin made a motion to accept the proposal from Beatty Lawn & Tree Service @ $700 per day, not to exceed 3 days.  Rita second.  All yea, with Warren voting no.


New Business

Mary said Bob Black wanted the old school desk in the file room for the museum.  Everyone was okay with it.


Ernie Harter said that in the cemetery, they’ve been burying people too close, and there is no room to drive back.  He wanted to know what type of contract/right-of-way we had with the Primitive Baptist Church.  Aaron brought out the suitcase that contained all the cemetery records.  There was nothing in it about right-of-way, or any contracts.  Aaron said the records are in an un-organizable format, and need changed, however, Michelle is still working on organizing a lot of the Village records due to past problems with organization.  The cemetery is only one of the areas affected.  It’s just going to take some time.


Mr. Snyder left a note suggesting handrails at the front stops of the Municipal building.  Council said we might have Bob Black look at that as he is fixing things up.


Aaron went over a letter from the County Prosecutor’s office regarding a new contract.  Further information is to come.


Warren made a motion to adjourn.  Rita second.  All yea. 


Respectfully Submitted,




Aaron L. Reedy, Clerk