Village of Thurston

Council Meeting Minutes

November 13, 2003



Meeting called to order at 7:00 pm by Mayor Hite.  Pledge of Allegiance was recited. 


Roll call:          Robert Ortman – Present

Nona Buskirk – Present

Roger Aubery – Present

Warren Simpson – Present

JT Hilliard – Present

Josh Prather – Present

JoAnn Hite – Present

Aaron Reedy – Present


JoAnn had visitors and Council introduce themselves.  Visitors present:  Kevin Ety, Ed Vanek, John Shirk, Tammy Prather & Mary Barber.  Chief Mike Jackson was present, representing the Fire Department. 


Mike passed out the current department roster as was requested the previous meeting.  Mike said there are 34 members.  JT asked if all volunteers met their 16-hour requirement.  Mike said they did, but there are a couple of people who owe him some hours.  JT asked if Jimmy Barber was one of them.  Mike said Jimmy will be back active once his schooling is finished, and he’s done with his new house. 


Mike said Jamie Carroll is getting married and would like to use the engine/rescue as part of the fire department theme.  He wants to use it to take him and his bride from the church to the reception (at the VFW).  JoAnn asked how active Jamie has been.  Mike said he’s been pretty busy lately, with personal issues, and hasn’t been real active.  Mike said the truck should only be out of service for one hour.


Roger made a motion to allow Mike to drive the engine at Jamie Carroll’s wedding to transport him from the church to the VFW, and to allow it to be out of service for one hour.  Josh second.  All yea.


Mike had talked previously with the Safety Committee about making changes to the firehouse by putting in some bunks.  John Shirk said he has a company that will donate the wood to us.  He said the electrical parts and labor will be donated as well.  He is now trying to get an HVAC company to donate, too.  He said drywall and paint will be needed.  The firefighters will donate their time to do the work.  He’ll make sure everything is up to code.  The only thing the companies donating time and/or material would want is a plaque stating items were donated on behalf of those companies.


Mike has checked with the Board of Elections.  They have agreed that they would move a precinct somewhere else so we can do the work.  JT asked about putting part-time help on.  Mike said it would cost approximately $65,000 a year to do that.  Mike said it’s not realistic financially, but it is something that we need to do.


Roger made a motion to allow the renovations to the firehouse as was discussed.  JT second.  All yea.


Nona asked about an invoice that was paid that contained a gold belt buckle.  Mike said he didn’t’ know anything about it.  After reviewing the invoice, Mike said the Village should not have been charged for that – it was his own personal use.  He said he will reimburse the Village.  Aaron said from now on he would not pay any bills for the fire department until Mike reviews, signs off on them, and assigns an account number to the charge.  Mike said it was okay by him.  Aaron will develop the form.


JT made a motion to approve the October 2003 minutes.  Roger second.  All yea.


JT made a motion to approve the October 2003 financial statement.  Roger second.  All yea.  JoAnn accused Bob of submitting more mileage that he should have.  She said he counted every month of traveling to the Regional Planning meeting, but he missed two meetings.  Bob said he forgot about those, and that it was an error on his part.  JoAnn said just to count those charges as payment for November and December of this year.  That was $6.60 per meeting.


Robert made a motion to approve the October 13, 2003 special meeting minutes.  Warren second.  All yea.


There were no ordinances or resolutions to discuss.


JoAnn said we are done with the mowing and mosquito spraying for the year. 


JoAnn said they bored under Holt St. to run water and sewer to Jimmy Barber’s new house. 


JoAnn said on October 10, the State Auditor’s office called.  They will not be doing our audit next year.  They are going to send a list and we can pick from it.  Aaron said he already got the form and information, completed it, and mailed it back it.  He chose Trimble, Julian & Grube because they’ve audited us in the past, and he randomly choose a couple of others. 


JoAnn said the Prisoners At Work (PAW) program didn’t show up on Oct. 15, 16, and 17, like we had been told.  JT said he doesn’t know what happened.


JoAnn wants to know what we are going to do with the extra paint (left over from the previous PAW project).  JT said we need to keep it to use in the future.  JoAnn said she’d rather take it back for a refund.  JT said we can’t.  JoAnn said we’ll just vote on it.  Roger made a motion to return the paint for a refund.  Warren second.  Council discussed, and the detail of the discussion are too petty to document.  Basically, JoAnn was making an issue out of returning the paint, and everyone, including all the visitors, wanted to know why Council was spending so much time talking about a petty issue.  Roger rescinded his previous motion.  JoAnn said she wants the key for the Street Building back from JT.  JT said Council would have to vote on that – he’s not giving it back just because she said so.  JT said we need to talk about all the stuff JoAnn and Lowell have stored down there.  


Roger made a motion to keep and store the paint.  Nona second.  All yea, with Warren voting no.


JoAnn said someone called her about JT and was complaining that he didn’t turn their voting cards in that he collected.  She said the guy was very upset that he couldn’t vote.  JT said he turned everything in that he collected, and he doesn’t know what happened.  She told JT that it looks bad when things don’t get done.  JT said JoAnn should try to live by that, herself.


Josh passed out the Elm Street survey that was completed by Tobin-McFarland on 10/29/03.  The survey shows that Owen Keller’s surveyor was off by 35 feet.  McFarland is going to call Keller’s surveyor (Beiter) and have him correct his errors.  Beiter’s pins showed that the front of Prather’s and Ortman’s house would have to come off.  JoAnn said she’s just interested in the lawsuit.  McFarland told Josh to let the surveyors work it out.  Josh said he would move his fence once Beiter’s pins have been removed.


JT said that McFarland told him that he’s seen the plat maps of Thurston, and they need updated badly.  They have not been kept up over the years.  He said it would behoove us to get organized with some sort of pins at every intersection.  Then future surveys would be easier.  JT said we should ask Keith Doll about it.  Josh said he’d talk to McFarland and get a quote.  Nona said we should wait until the new mayor takes over in January of 2004.  JoAnn said she’s going to call the insurance lady because she thinks she wants this settled.


JT made a motion to table the discussion of surveying the Village until January.  Roger second.

            Robert – Yes

            Nona – Yes

            Josh – No

            JT – Yes

            Warren – No

            Roger – Yes


JoAnn said that Joe Fratantaro came and talked to Lowell on 10/29/03 about the water.  He will be back to meet again with Mike Jackson and Lowell on December 3rd.  This is to reevaluate the fire rating for the Village.


JoAnn said she wants an audit as soon as possible when she’s out of office.  Aaron said that it’s time for the Village to be audited anyway.  JoAnn said she wants an audit as soon as possible when she’s out of office.  Aaron asked if that meant she wants a separate audit done.  JoAnn said she wants an audit as soon as possible when she’s out of office.  It was agreed by Council that the regular audit that is already scheduled to occur will be fine.


JT made a motion that all the property in the Street Building that does not belong to the Village should be removed by January 1, 2004, or it will be thrown out.  Josh second.

Robert – No

            Nona – No

            Josh – Yes

            JT – Yes

            Warren – No

            Roger – No


JoAnn said there is no smoking allowed at the Street Building, but that JT was smoking.  Roger said the roof is bad and needs repaired.  He wants that to be on the agenda for the next meeting.


Aaron said that the T. Marzetti Company, who he works for, would be interested in buying the two old dot-matrix Lexmark printers from the Village.  The Village doesn’t use them anymore since the UAN software has been updated.  JT made a motion to sell the 2 Lexmark printers to the T. Marzetti Company for $100 each.  Roger second.  All yea.


JoAnn said Baltimore is raising our water rates by 10%, so we need to raise what we charge.  Lowell said the Board of Public Affairs discussed it.  There hasn’t been an increase in the Village since 1990 (13 years).  He said we’ve been able to absorb the costs of increases over the years, but we can’t anymore.  Council discussed the increases proposed by the Board of Public Affairs.


Roger made a motion to increase water rates as presented by the Board of Public Affairs, and have the information sent to the Village Solicitor to prepare the legislation, and to make it an emergency ordinance.  Nona second.  All yea.


Josh said we need to get gravel laid in some alleys before winter sets in.  Lowell got a quote from Boyden Hosher @ $15 per ton.  Roger said to go ahead and do it since we had already voted on it at a previous meeting.  Josh said the alley needs to be straightened up, too.  Council agreed it was fine, but nothing to exceed $1000.


Nona said we need someone to help keep the storm sewers open.  She’s been cleaning the one in front of her house, but she’s not going to do it anymore.  JT said we need to get a Street person.  Roger said we should table the discussion until the next meeting.


Tammy Prather asked about the Village getting it’s own water plant and not using Baltimore anymore.  JoAnn said the EPA won’t let us do it.  Also, it’s very expensive, and we couldn’t afford it.


Nona made a motion to pay bills and adjourn.  JT second.  All yea.  The time is 8:26 p.m.


Respectfully Submitted,




Aaron L. Reedy, Clerk