Council Meeting Minutes
Meeting called to order at by Mayor Hite. Pledge of Allegiance was recited.
Roll call: Robert Ortman – Present
Nona Buskirk – Present
Roger Aubery – Present
Warren Simpson – Present
JT Hilliard – Absent
Jo-Ann Hite – Present
Aaron Reedy – Present
1 open Council seat
JoAnn handed the meeting over to Keith Doll from ME
Companies. He said they are glad to act
as the Engineer for the
His major concerns were (1) Drainage – from east towards Long Street. There is a storm sewer going along Keller’s property towards the creek. (2) The 1-foot strip along the Keller property that he wants to keep. Keith said it is unorthodox & uncommon, but he understands what Keller is trying to do (recoup money in future developments). Keith is going to get some opinions from other at his office. Keith said he’d write us a letter regarding these issues and give us his opinion. He said he also looked at low spots along Long Street. He will bring in a level and give us some rough numbers. He asked if there was anything else Council wanted him to look at.
Aaron said Keith should look at
Keith asked what the highest priority should be. Everyone agreed that the Long Street issues should be priority. He suggested we submit just one application to the CDBG. He will prepare figures and have to us by our next council meeting. He’ll also look at the roads through town. Then Council can decide which way to go.
JoAnn said Council should make a point of being present for the Committee meeting on April 3rd at 7:00 p.m.
JoAnn asked if anyone was present for the open Council seat. Joshua Prather was present. Roger made a motion to open nominations for the open Council seat. Nona second. All yea. Roger made a motion to nominate and appoint Joshua Prather to the open Council seat. Nona second. All yea. JoAnn called for a roll call vote:
Roger – Yes
Robert – Yes
Nona – Yes
Warren – Yes
JoAnn swore Josh in to office.
Nona made a motion to approve the February 2003 minutes. Robert second. All yea.
Robert made a motion to approve the February 2003 financial statement. Nona second. All yea.
Nona made a motion to approve the minutes from the February 20, 2003 special meeting. Roger second. All yea.
JoAnn announced that JT called her at 4:20 this afternoon. He said he knew ME Companies was coming and wanted to be there, but he had other things going on, and would be missing the meeting.
Mike Jackson was present to discuss Fire Department issues. Mike said that everything was going fine and on time with the new Engine/Rescue. They hope to take delivery by the first week of April, at least by 4/14/2003. Dill’s has thrown some extras into the truck that they aren’t going to charge us for (extra outlets, shelves, etc.).
JoAnn said the sirens didn’t go off the other day. Mike said the County is working on it. Aaron said we got an invoice from the Fairfield County EMA for $338.00 for our part of the warning system (siren). JoAnn said the money should come out of the General Fund. Council agreed.
Mike said they would be doing the weekly noon tests soon. The County will notify us.
Mike said JT had brought up issues on driving & responding in previous meetings. Mike has warned all volunteers about the guidelines. It’s an issue he brings up on a regular basis.
2nd Reading for Ordinance 2003-5 – An Ordinance to Increase the Salary for the Position of Mayor. JoAnn wants a vote. Aaron said voting now would be irrelevant and wouldn’t count. All Council voted yes.
Robert made a motion to waive the 3-reading rule and declare an emergency for Ordinance # 2003-8. Nona second. All yea.
Roger made a motion to adopt Ordinance # 2003-8, An Ordinance Renewing the Contract to Waste Management for a Three-Year Period for the Collection, Transportation, and Disposal of Residential Garbage and Refuse and the Declaration of an Emergency. Warren second. All yea.
Warren made a motion to waive the 3-reading rule and declare an emergency for Ordinance # 2003-7. Nona second. All yea.
Robert made a motion to adopt Ordinance # 2003-7, An Ordinance to Amend the 2003 Appropriations Ordinance and the Declaration of an Emergency. Nona second. All yea.
Robert made a motion to waive the 3-reading rule and declare an emergency for Ordinance # 2003-9. Warren second. All yea.
Roger made a motion to adopt Ordinance # 2003-9, An Ordinance Authorizing the Mayor and Clerk-Treasurer to Enter Into a Lease-Purchase Agreement with Fifth Third Bank for the Lease-Purchase of an Engine-Rescue Vehicle and the Declaration of an Emergency. Warren second. All yea.
Warren made a motion to waive the 3-reading rule and declare an emergency for Ordinance # 2003-9. Roger second. All yea.
Roger made a motion to adopt Ordinance # 2003-10, An Ordinance Authorizing the Private Sale of Surplus and Unused Village Property and the Declaration of an Emergency. Robert second. All yea.
JoAnn announced that on Feb 14th, we deposited $20,000 in a CD at Friendly Bremen Bank.
JoAnn announced that on 2/27/03, we received signed contract from Walnut Creek Sewer District, after 3 times.
JoAnn announced that on 3/1/03, we received $20,000 from Walnut Township Trustees for fire contract. This was used to help put a down payment on the new engine/rescue.
JoAnn announced that on 3/1/03, we received $2,144.39 from Time Warner for franchise fees.
JoAnn announced that we received 3 quotes for mosquito fogging for this year. They were received from R. Homes & Business, Sam’s Termite & Pest Control, and Torco/Terminix. Nona made a motion to accept the proposal from R. Homes & Business. Roger second. Josh said we should look into the prepay option, which gives us a discount. Then we can put a penalty on him if he doesn’t perform properly. Discussion ensued. By the time a new contract would be drawn up by the Village Solicitor, it would cost more than what we would save in the first place. It was decided not to go that route. The voting continued. All yea.
Since there was no other business to address, Warren made a motion to pay bills and adjourn. Nona second. All yea.
Aaron L. Reedy, Clerk