Council Meeting Minutes
Meeting called to order at by Mayor Hite. Pledge of Allegiance was recited.
Roll call: Robert Ortman – Present; Nona Buskirk – Present; Mary Barber – Absent; Roger Aubery – Present; Warren Simpson – Present; JT Hilliard – Present; Jo-Ann Hite – Present; Aaron Reedy – Present.
Mayor Hite handed the meeting over to Susan Lent from Waste Management. Susan informed Council that our 3-year contract was almost up. She requested Council vote to extend the contract an additional 3 years. She said the garbage removal prices would go up by 10%; 72 cents per month (58 cents per month for senior citizens). She said that the municipal building and fire department would continue to receive service at no cost. They put a dumpster at the fire house a few months ago. JT asked about changing the pickup time to start after 7:30 a.m. because 6 a.m. was too early. Susan said it’s necessary because of the landfill operating hours. JT made a motion to extend the Waste Management contract an additional 3 years with a 10% increase. Roger second. All yea.
Chief Mike Jackson passed out the proposed budget for 2003 for the fire department. The budget was discussed in detail. Aaron suggested a few changes due to changes in expected expenses for the next year. Mike and Council agreed. The final proposed budget came to $103,423.00. Aaron explained to Council that the Village may only get around $8,000 from the Fire Levy, and that the Walnut Township Trustees have only given $70,000 a year in the past. If the same happens in 2003, that would leave the Village having to take about $25,000 out of the checking account to make up the difference. There is currently about $60,000 in the checking account, and $15,000 in CD’s. At that rate, we’d run out of money within 3 years. No one seemed to have a problem with that. Roger made a motion to accept the 2003 budget for the fire department, pending approval from the Walnut Township Trustees. JT second. Roll call vote: Robert – Yes, Nona – Yes, Roger – Yes, Warren – Yes, JT – Yes.
Mike said he got estimates on the trucks he’d like to put out for bid from Brent Auker. The 1978 Ford pump truck is valued between $1,000 and $1,500. The 1962 GMC grass truck is valued between $2,000 and $2,500. Mike said that Greenfield Township would like to buy the 1978 Ford directly instead of going through the bidding process. JoAnn asked Aaron to read a letter from the Village Solicitor stating that because the item is not less than $1,000, it must go out for bid. JT said it would be better if we would get another opinion on the appraisal of the trucks. JoAnn agreed. Mike said he would get it.
Mike announced that the tornado siren is hooked up. It will be tested at noon every week on Wednesdays after the first of the year. The County will be sending out flyers about it. Mike said they hauled 47,500 gallons of water for pools this year. He gave Aaron a check for $240.00. Mike said the Fairfield County Sheriff needs an invoice for the 1981 Ford Ambulance. Mike wanted to know if he could use the extra light bar that’s up at the firehouse to use on his truck. It would remain the property of the fire department. No one had any problems with that. Mike announced that Santa would be at the firehouse on the Sunday before Christmas at 1 p.m.
Roger made a motion to approve the October 2002 minutes. Nona second. All yea.
Nona made a motion to approve the October 2002 financial statement. JT second. All yea.
JoAnn asked if anybody had talked to anyone about the drain situation on Long Street. Roger said Mary hadn’t contacted anyone. Robert knows someone who will take a look at it.
JoAnn announced that Mary Barber resigned her position as Council member as of 11/12/2002. JT moved to accept. Nona second. All yea.
JoAnn announced that they were working on the railroad tracks at High St on 10/18/2002.
JoAnn announced that the Walnut Township Trustees would provide our snow removal this winter. They will only charge us time and material, and it will not exceed $1200. JT moved to accept the contract, Nona second. All yea.
JoAnn announced that the street had been repaired at 8251 High St. It was done on 11/6/2002.
JT moved to adopt Resolution # 2002-11-14-1, A Resolution Authorizing the Transfer of Funds and the Declaration of an Emergency. Roger second. All yea. JT left the meeting at 8:05 p.m.
Roger moved to adopt Ordinance # 2002-11-14-2, An Ordinance Authorizing the Private Sale of Surplus and Unused Village Property and the Declaration of an Emergency. Warren second. All yea.
Nona moved to adopt Resolution # 2002-11-14-3, A Resolution of Intent to Accept an Extension of Long Street as a Public Street upon its Satisfactory Completion and the Declaration of an Emergency. Roger second. All yea.
JoAnn asked Council if they want Fairfield County Sheriff’s office to police the Village. It was discussed. We want to make sure they can enforce our ordinances. It was the general consensus that we want them to patrol. JoAnn will check into things.
JoAnn asked Aaron to read a letter requesting her to participate in the County’s Emergency Management Agency. They are requesting JoAnn’s participation.
JoAnn asked Aaron to read a letter from the Ohio Municipal Task Force. It discussed Senate Bill 261, and how the task force was going to respond on behalf of the communities. The letter said if you don’t want them to respond on your behalf, let them know. No one knew anything about it. No action was taken.
Robert said he met with Bob Black and Roger Parsons last night. They said there were termites in the basement and we should have it treated. Also said they want to seal up the windows above the double-doors in the rear of the municipal building. They would also like to seal up the door that the burglar used a few months ago. They would also like to get rid of the couch; haul it away. Bob Black he will look into getting some playground equipment. They would like Council’s permission to do all of this. Roger made a motion to allow them to make the changes and improvements they mentioned. Warren second. All yea.
Since there was no other business to address, Nona made a motion to pay bills and adjourn. Warren second. All yea.
Aaron L. Reedy, Clerk