Village of Thurston

Council Meeting Minutes

May 30, 2002  ** SPECIAL MEETING ***


Meeting called to order at 7:06 pm by Mayor Hite.  Pledge was recited.


Roll call:  Robert Ortman – Present; Nona Buskirk – Present; Mary Barber – Present; Roger Aubery – Present; Warren Simpson – Present; JT Hilliard – Present; Jo-Ann Hite – Present; Aaron Reedy – Present.


Others in attendance:  Bob Black, Ann Collier, Rita Leindecker, Roger Parsons, Ernie Harter, Lowell Hite.  April Valenti was present from the Public Entities Pool of Ohio.


This special meeting was called to discuss the insurance requirements for the Thurston High Heritage Association while using the Village of Thurston Municipal Building.


JoAnn asked who wanted to start.  Ernie spoke up by saying the Thurston High Heritage Association (from here on referred to as the “Association”) is not a business, as referred to in her letter dated May 15, 2002.  April said the Association is not a public entity. 


Several minutes of discussion continued.  Basically, April explained that the Association is not a part of the Village of Thurston.  The members from the Association disagreed.  April explained that the Council of the Village of Thurston would have to make a resolution accepting the museum as Village property.  The Council would also need to enact a resolution duly authorizing the Association members as volunteers for the Village of Thurston.  If those steps are followed, the museum can be covered under the Village’s Insurance policy at an additional charge (estimated around $1,000 annually).


The downside to this would be that the Village would be in control of the Museum, and not in the control of the Association.  Some reservations regarding this were shared. 


Until that happens, the Association would have to carry it’s own liability insurance if they want to continue to bring people into the building.  The Association is planning on having an open-door event on June 8th.  It has been advertised in the papers.  April said the Association would have to provide the Mayor a Certificate of Insurance for proof of insurance.  She will then fax it to April who will review it.  Member of the Association said it would be very difficult to get the required coverage in time for the June 8th event.


Mary made a motion that the Thurston High Heritage Association must have an insurance certificate to the Village by June 5th in order to hold their special event on June 8th.  JT Second.  Roll Call Vote:

            Robert – Yes

            Nona – Yes

            Mary – Yes

            Roger – Yes

            Warren – Yes

            JT – Yes


JT made a motion that a monthly schedule of special Thurston High Heritage Association events is to be submitted to Council for approval.  Mary second.  All yea.


April said that a minimum of $250,000 coverage is needed by the Association, but try to get $300,000 or more, depending on cost.


Roger made a motion to adjourn.  JT second.  All yea. 


Respectfully Submitted,



Aaron L. Reedy, Clerk