Village of Thurston

Council Meeting Minutes

March 8, 2001



Meeting called to order at 7:00 pm by Mayor Hite.  Pledge was recited.


Roll call:  Bob Ortman – Present; Nona Buskirk – Present; Ellen Taylor – Present; Roger Aubery – Present; Mary Barber – Present; Jo-Ann Hite – Present; Aaron Reedy – Present, 1 Council seat open.


Greg Birkemeyer from Acordia gave a presentation for insurance coverage for the Village.  All Council members agreed the proposal was good.  Acordia can also provide bonds for the Village when our current bonds expire.  Nona made a motion to adopt an emergency resolution moving our insurance coverage from Marsh to Acordia effective March 22, 2001 for the annual premium of $6,020.00.  Mary second.  Roll call vote: Bob – Yes, Nona – Yes, Roger – Yes, Ellen – Yes, Mary – Yes.  Greg said his assistant, Shannon Caudill, could get the premium breakdown for disbursement from the various Village funds.


Ellen made a motion to purchase our bonds from Acordia for $174.00 once our current bonds expire.  Roger second.  All yea.


Owen Keller addressed the Council about the lots on his property.  The lots were vacated for farmland in 1916, and he would now like the lots reinstated to the status they were before that 1916 change.  It was agreed that the Village Solicitor should be consulted on the matter before agreeing to the request.  The issue being that the lots have 50-foot frontage, however recent ordinances require a 75-foot frontage.  Council was generally in agreement with his request, however the Solicitor must be consulted.  We will inform him when we hear from the Solicitor.


No representatives were present from the Fire Department due to training, so no Fire Department issues were discussed.


Roger made a motion that the Fire Chief, or any other Village employee who uses a wireless phone paid for by the Village of Thurston, must pay his portion of the wireless phone bill by the 15th of the following month, or the phone will be turned off.  Mary second.  All yea.


Ellen made a motion to approve the February 2001 minutes.  Roger second.  All yea.


Ellen made a motion to approve the February 2001 financial statement.  Nona second.  All yea.


JoAnn announced that all Block Grants have been taken off as of 2/9/2001.  The files can be closed.  Everyone had paid their fee by 2/17/01.


JoAnn announced that Wendy Cooper resigned from Council as of 2/28/01due to moving out of the Village.  There is now an open seat on Council that JoAnn will post.


JoAnn announced that Charlie Miller is staying on to work for the Village during 2001.


Ellen made a motion to adopt Ordinance 3-8-2001-1 amending Ordinance 9-1972 in regards to the wording of the ordinance and raising the fine from $25.00 to $50.00.  Bob second.  All yea.  Council made a motion to amend this amount in 2000.  However, it was done incorrectly.  Adopting this Ordinance corrects that error.


The Village purchased 3 new CD’s  - $5,000 for the General Fund, $10,000 for the Water Fund, $5,000 for the Fire Department Fund.


Aaron asked for a more detailed explanation as to what can be turned in to the Village for reimbursement for mileage.  It was agreed that mileage would be paid for a person going on Village business, and only to the point where Village business ends.


The issue was again raised about the unlicensed cars on Village streets.  It was agreed that we should contact the County Sheriff’s department regarding this issue.


JoAnn announced that the audit is complete.  Tara came in on 3/2/2001 to discuss it.  All the material she originally took is now back here in the office.  She will submit to the State Auditor for approval.  Tara will be back to talk to us about the audit.


Council reviewed the proposals that were submitted for the Exterior Lighting Project.  Proposals were received from Claypool Electric, Frazier Electric, and Parrott Electric.  Ellen made a motion to accept the proposal from Parrott Electric for $2,133.00.  Nona second.  All yea.


Council discussed the proposal from Fred Reedy to install shelves in the storage room.  Ellen made a motion to accept the proposal from Fred Reedy for no more than $450.00.  Nona second.  All yea.


Roger made a motion for authority of the Clerk-Treasurer and Village Administrator/Mayor to approve the Contract with the Lancaster City Prosecutor for prosecution services from 2001 to 2004, and payment of the nominal fees therefore.  Mary second.  All yea.  It was agreed to pay the $4.00 fee all at once instead of $1.00 each year of the contract.


Ellen made a motion to appoint Aaron Reedy the permanent Village Clerk/Treasurer, eliminating the “interim” status.  Roger second.  All yea.  JoAnn will contact the Solicitor to prepare an emergency resolution to put Aaron’s name on the check signature card, as well as that of the Council President.


Planning Committee needs a new chairperson, due to Wendy’s resignation.  JoAnn will appoint one soon.


As there was no more business to discuss, Roger made a motion to pay bills and adjourn.  Nona second.  All yea.  The time is 8:47p.m.





Respectfully Submitted,



Aaron L. Reedy, Clerk