Thurston Board of Public Affairs

Meeting Minutes

December 13, 2005


The meeting was called to order by Lowell @ 6:30 P.M.


Roll call:  Lowell Hite, present; Bev Reese, present; Laura Clark, present; Aaron Reedy, present.


Visitors present:  Jim Farrell, JoAnn Hite, Michelle Shumaker (Village Secretary), Mary Barber (Mayor)


Bev made a motion to approve the November 2005, meeting minutes.  Laura second. All yea. 


Jim Farrell was present regarding his rental property on 8109 High St. (Acct # 271A).  Jim asked if the tenant had paid.  Michelle said the tenant didn’t do what she said she would.  Jim said his main complaint is that the account was never put in the tenants name, she never paid the deposit.  Aaron said that is standard procedure.  The board discussed the issue.  Jim said if the BOPA can hold off on payment for a while, he’ll go after the tenants in court.  He would like someone from the BOPA to attend to back him up.  Lowell said to let him know when it’s going to be, he’ll come down to the courthouse.  He said the tenant was evicted November 14th.  Lowell said w should freeze the bill at $233.62.  Bev made a motion to table the issue until the next meeting so a timeframe can be setup.  Laura second.  All yea.


The board discussed the attached letter from the MCray family who is asking to be able to pay their water bill on December 30th.  November bill is $117.24, December bill is $95.76 for a total of $213.00.  Bev made a motion to NOT make any exceptions.  Laura second.  All yea.


The board discussed account #171 – see attached.  There is no way we will ever get this payment due to change in ownership.  Bev made a motion to write-off the $60.64 bill.  Laura second.  All yea.


Laura made a motion to accept the November 2005 Financial Statement.  Bev second. All yea.


Michelle said Walnut Creek Sewer District office has a new girl in training.  She perforated the bills to much, so many of them have fallen apart in the mail.  Michelle has a pile that has been returned.  She wants to know if we can waive the late fee for these people who haven’t gotten their invoice because of this error.  Laura made a motion to wave the late fee as long as the payment is received in the month of December.  Bev second.  All yea.


Michelle said Lithchem sent a payment that was $61.74 short.  Lowell said they won’t pay their penalty – just let the amount increment.


Michelle asked about Kingsford being sold – does she need a deposit?  Lowell said yes, they need to pay a deposit.  Mary Barber said she will get with the new company and let them know.


Michelle said she’s been sending a letter to Ken Darst for the final bill of $69.72 for several months, but received nothing.  Lowell said the clerk from the WCSD didn’t get the final bill out as requested.  Bev made a motion to write-off the $69.72 on this account.  Laura second.  All yea.


Michelle asked about the meter for Vera Seevers.  Lowell said Vera called him and said it was Whigtsel’s responsibility.  Michelle asked if we just keep estimating, now just getting minimum bill.  Board took no action.


Bev made a motion to adjourn. Laura second.  All yea.  Time-8:22 P.M.


Respectfully Submitted,




Aaron L. Reedy, Clerk