Thurston Board of Public Affairs

Meeting Minutes

June 14, 2005




The meeting was called to order by Lowell @ 6:35 P.M.


Roll call:  Lowell Hite, present; Bev Reese, present; Laura Clark, present; Aaron Reedy, absent.  Michelle Shumaker was present to take notes in Aaron’s absence.


Visitors: Rita Leiendecker, Council; Warren Simpson, Council; Jason Henderson, President,

Walnut Creek Sewer District; JoAnn Hite.


Laura made a motion to approve the May 10, 2005, meeting minutes.  Bev second. All yea.


Upon review of the May 2005 Financial Statement, Laura asked about the increase of the Baltimore water bill.  Lowell said it was because they raised the rates and the meters were read late.  Bev made a motion to accept the Financial Statement.  Laura second. All yea.


Rita brought up the subject of Owen Keller and special favors/exceptions.  Council was told that Lowell had implied to Michelle that a deposit didn't need to be collected on a home that Owen built and was trying to sell within the village.  Lowell said that we do need to collect a deposit on him and anyone that builds a new home in the village.  Michelle is to call Owen tomorrow to let him know we need to collect a deposit.  Lowell also said that Owen had a plumber install a meter and hook up the water without Lowell's knowledge, so when it was discovered, he told Tammy @ WCSD to set an account up for him so he could be billed.  As for future exceptions,

if any, they need to be put in writing by whoever authorizes them.


Rita asked Lowell how familiar he was with the easement we have on file for Owen for the water line across his property.  She was wondering who approved the document since it wasn't signed by council or the Mayor.  Lowell wasn't sure who authorized it and didn't seem to think the easement was for the entire property.  He suggested we have our attorney review it along with Exhibit A and advise us.


Rita apologized to Lowell for her disposition when he was at her house to repair her meter.  She asked if residents could have some advance notice when the water is going to be off .


JoAnn stated that Lowell isn't compensated for a lot of the work he does for the village and WCSD.  Laura felt that maybe he should be.  Rita said that Lowell volunteers on his own and Lowell agreed with her.


JoAnn said the raise was unfair between Members of Council and the Board of Public Affairs.  Warren tried to explain the difference to her.


Jason introduced himself to the Board Members he hadn't met yet, gave them an update of some things going on at WCSD and let them know that if they had any questions to feel free to call the office to speak with Tammy.  He would like to see Thurston, WCSD & Pleasantville all be on the same page as far as rules, regulations and policies go.


Warren asked if Thurston residents were all getting new electronic water meters like Pleasantville.  Jason said that to his knowledge there is only 1 electronic meter in Pleasantville and Lowell stated that it would cost around $40,000.00 to have all of our meters replaced with that style.


Jason suggested that we try to repair/replace 5-10 meters per month so it continuous but not such a financial burden.


Lowell needs a P.O. for new meters.


The meter was replaced at Starlite Lanes about a month ago.


Lowell informed everyone that trailer court residents are charged a $75.00 meter fee when they move in.  They are responsible for maintenance to their meters and get their money back if the meter remains with the trailer in good working condition when they move.  He also said that he asked Owen if he told Whightsel about this arrangement when he sold the trailer court to him.  Owen said he did.  Chris should have a tool in his office to turn the valves on & off, too.


The service was shut off for the Mulcahy & Terry accounts at Archie Robinson's apartment building last month.  Neither one has called or paid.  There was suspicion that they were using water.  Lowell & Jason took a reading before the meeting tonight to confirm that there was usage.  They did turn their own valves on.  Michelle called Archie today to find out if Mulcahy was still living there, since she knew Terry was.  Mrs. Robinson said that Mulcahy's were still there last week.  Mrs. R. will speak to Archie and have him take care of the situation tonight.  Michelle will try to get in touch with him tomorrow to follow-up.  Lowell wants to meet with him, too.  Lowell is unsure of applying the $500.00 tampering fee, for fear the tenants will skip out and stick Archie with the bill.  Michelle is to mail a copy of Ordinance 2005-5 to Archie and the tenants so they know what to expect for circumstances such as these.


Lowell & JoAnn questioned the posting places for the ordinances.  Warren & Michelle stated that the required posting places are the Municipal Building, Post Office and newspaper.  There was still some uncertainty from Lowell & JoAnn, who felt that there should be more posting places than these three.


Michelle thought it would be helpful to get the condensed version of Ordinance 2005-5 out to the residents soon so there wouldn't be a question of whether or not the people were informed. 


Bev made a motion to adjourn. Laura second.  All yea.  Time-7:45 P.M.


Minutes taken by Michelle Shumaker, reviewed by Aaron Reedy.



Respectfully Submitted,




Aaron L. Reedy, Clerk