Council Meeting Minutes
January 10, 2008
Meeting called to order at 7:30 pm by Mayor Mary Barber. Pledge of Allegiance was recited.
Roll call: Ed Vanek – Absent
Warren Simpson – Present
Vickie Carroll - Present
Detria Hiles – Present
Ray Robinson - Present
Jo-Ann Hite – Present
Mary Barber – Present
Aaron Reedy – Present
Aaron announced that Ed would be in late. Mary reminded everyone that this Council meeting time is to conduct business and not to hold lengthy conversations; that’s want committee meetings are for.
Mary gave the oath of office to Ray Robinson. Mary had already been sworn in by Solicitor Jeff Feyko. Jo-Ann had already been sworn in by Solicitor Jeff Feyko.
Mary said Council needed to elect a president. Vickie made a motion to appoint Ed Vanek as Council President. Detria second. All yea.
Vickie made a motion to approve the Mayor’s committee
assignments as presented.
Vickie made a motion to set Council and Committee meeting dates and times as presented.
Mary asked if any visitors wished to speak. None did. Ed arrived.
Mary asked for approval of the December 2007 minutes. After several minutes of discussing the accuracy of a certain statement in the minutes, Detria made a motion to have the minutes changed to read “Clerk Reedy received counsel” in page 3, paragraph 4, 2nd sentence. Vicki second. Detria and Vickie voted yes, all other Council members abstained from the vote.
Mary asked if there was any legislation. Aaron said the 2008 Appropriations Ordinance needed reviewed and approved. After a few minutes of reviewing, Fire Chief Jim Hite stated that the fire department numbers were wrong. He said he sent Aaron a revised spreadsheet. Aaron confirmed he received a spreadsheet from Jim, but there was no markings or explanation stating that there were any changes. The 2008 column was the same as originally submitted. Jim apologized for not making it clearer. Aaron said he would have to change the legislation before council could approve it.
Ed made a motion to take a recess.
At 8:43 p.m., Ed made a motion to come out of recess.
Ed made a motion to waive the three-reading rule and declare an emergency for Ordinance 2008-1 An Ordinance Establishing an Appropriations Ordinance for fiscal year ending December 31, 2008 and the declaration of an emergency. Detria second. All yea.
Report from Fire Chief – Jim Hite was present
and presented his report (see attached).
Jimmy Barber read a letter to Council received from Sharon Ebright
stating her gratitude for the word done by the squad for her son. Detria complimented on the Santa program done
in December. Jim said that Medic 621 is
down and the Walnut Twp Trustees voted last night to spend no more money on it. He asked if Council wanted to do
anything. Jim is also against spending
any more money on it. Jim said they are
looking at purchasing a new medic. He
Ed made a motion to spend no more money on Medic 621. Jim said Basil said we could borrow their extra medic as long as they don’t need it. Vickie second the motion. All yea, with Ray abstaining.
Jim said there will be a Pancake Breakfast on January 19th. He also said we should be receiving some reimbursements for training – around $1650. He said the department is going to start sending out customer satisfaction surveys after runs.
Jim would like to know who will be Council’s representative for the VFFD board for our department. Mary said she’d like to do it. Detria made a motion to appoint Mary to the VFFD board. Ed second. All yea.
Report from the Service Committee: Didn’t meet in January. Detria said she found out that a strong Roundup spray will get rid of yukka plants.
Report from the Safety Committee: Didn’t meet in January.
Report from the Finance Committee: Didn’t meet in January.
Report from the Rules Committee: Didn’t meet in January.
Report from the Regional Planning Representative: Robert Ortman said some folks are concerned about farmland in our area disappearing. Jonathan Ferbrache was there discussing the creation of an Agricultural Security Area (ASA). Bob said the Village should be hearing from him soon.
Report from the Village Administrator: Michelle said a couple of residents were asking about putting gravel down in alleys. Mary referred it to the Service Committee. Council discussed maintenance of alleys. Ed said if they want to put gravel down, let them. But it’s still the Village’s right-of-way. Michelle said there has been complaints of residents riding quads. Council said they would have to call the Sheriff’s office.
Old Business – Aaron asked Council if they wanted to interview the potential Village Solicitor candidates. Council discussed and agreed they did. They also wanted to be sure that Bob Mapes was contacted to be interviewed, too. Ed made a motion to have a special Council meeting to interview Village Solicitor candidates on January 22 beginning at 6:30 p.m., scheduling 45 minutes with each candidate. Ray second. All yea.
Mary asked if it’s okay to order
the historical RR sign that’s been discussed over the last year (about
$500). Detria made a motion to allow the
purchase out of the general fund.
New Business – Aaron said that Solicitor Jeff Feyko told him we need to either send the firemen 1099’s for their pay, or add them to our payroll program. Detria made a motion to only send 1099’s. Ed second. All yea, with Ray abstaining.
Aaron discussed the documentation requirements for meeting minutes that must be submitted each month. If anyone has questions, or wants a “class”, please see him.
Ed made a motion to give Council’s
blessing to buy the new medic that is being purchased by
Aaron said Mary received a letter
from Jonathan Ferbrache regarding the Agricultural Security Area (ASA)
previously mentioned by Robert Ortman.
In a nutshell, they want to know if the Village has any issue with it’s
formation which is about ½ mile north of the Village up to the
Aaron L. Reedy, Clerk